In this video, Pierre-Paul presents a case he experienced firsthand within his team, and one that you likely experience as well: never being able to find the right file and never knowing if it is the correct version. He also shares how better file organization in M365 simplified his work.
You have now watched the final video in our series. We hope it has helped clarify things for you. Is there a problem you face daily that we haven’t addressed? Let us know.
Have you ever experienced the situation Pierre-Paul described? Searching for a document without knowing where it is or if it is the correct version. Meanwhile, your team is doing the same. Everyone works with whatever they find, and no one truly knows if the information is accurate. It is frustrating, and sometimes, it is costly.
The problem is not your tools. SharePoint is there. OneDrive is there. Teams is there. What is missing is structure. No one has decided where each type of document lives, how it is named, or who is responsible for it. So, everyone organizes things their own way. And when someone leaves the team, their filing logic leaves with them.
In the meantime, you are the one answering questions. You find files for others. You manage misunderstandings caused by incorrect versions. This is time you are not spending managing and moving your team forward.
Does your team often hesitate between several versions of the same file? Our article Why Microsoft 365 file management wastes so much of the team’s time breaks down exactly what is happening and why it won’t fix itself.
